Frequently Asked Questions

A compliance matrix is a tool used in the bidding and tendering process to ensure that all the requirements set out in the tender documents are met by the bidder. It is typically a table or document that maps the various tender requirements against the corresponding sections of the bid submission.

When submitting a government tender in South Africa, bidders must provide various essential documents to ensure compliance with legal, financial, and technical requirements. These typically include a completed tender form, a Tax Compliance Status (TCS) certificate from SARS, a B-BBEE certificate, company registration documents, proof of bank account details, and identity documents of directors. Additionally, bidders may need to submit financial statements, proof of previous experience, health and safety compliance documents, and proof of registration with the CIDB for construction tenders. Recent changes also require bidders to demonstrate their contribution to Special Goals, such as promoting women, youth, people with disabilities, and small businesses. Other documents may include public liability insurance, letters of good standing with UIF, and relevant SBD forms. It’s crucial to review the specific tender requirements to ensure all necessary documents are provided.

B-BBEE (Broad-Based Black Economic Empowerment) is important for government tenders in South Africa because it promotes economic transformation and the inclusion of previously disadvantaged groups. Many government tenders require a valid B-BBEE certificate, and compliance with B-BBEE is used as part of the tender evaluation process. Higher B-BBEE scores can earn bidders preferential points, improving their chances of winning the contract. This policy encourages businesses to contribute to socio-economic development by supporting black ownership, promoting skills development, and creating employment opportunities for historically disadvantaged individuals. Therefore, B-BBEE is both a compliance requirement and a competitive factor in tender submissions.

The best way is to use platforms like eTenders.gov.za, which lists public sector opportunities. Tender Support can also help identify tenders that suit your business.

A health and safety file is a document that outlines the safety measures, procedures, and policies for managing health and safety risks on a project or in the workplace. It includes information such as risk assessments, safety protocols, emergency procedures, and records of training. If you are bidding for a tender in sectors like construction or any project involving physical labor, a health and safety file is often required to ensure compliance with South African health and safety regulations. Having a health and safety file is essential for demonstrating that your business prioritizes safety and meets legal requirements for employee and public protection.  Tender Support offers this as an add-on service to ensure compliance.

Absolutely! We offer a value-added service for creating professional Health and Safety files to support your tender submissions. This includes policies, risk assessments, and project-specific safety plans.